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Participant Research Card (PRC) Program

Published on · Last Updated 3 days 6 hours ago


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Please plan your PRC requests accordingly so that you have enough cards until the next available PRC distribution date 8/8/24.

The Clinical Trials Financial Management (CTFM) Research Registration and Charge Review team oversees the PRC program and provides reloadable debit cards to study teams to compensate and/or reimburse research participants for study participation.

PRC cards can be requested online via the Participant Research Card Request Form.

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When the PRC Request Form is submitted, the PRC Administrators will check the PRC Clincard system to verify that the study exists in the system and that the requestor has access to the web-based PRC Clincard system.  If the study does not already exist in the PRC Clincard system or the requestor does not have access to the Clincard system, the PRC Administrator will create the study and username for the requestor.  The requestor will then receive an automated email from the PRC Clincard system to create a password.  If there are other study team members that will need access to the PRC Clincard system, please put a comment into the Comment box in the PRC request form.

No. The PRC program is an optional compensation/reimbursement program created for study teams, and provides teams with a system for ensuring compliant payment to participants. Participants may also be compensated or reimbursed for their participation via gift cards, money or gifts. Please see the Specialized Accounting SOP regarding Payments to Human Subjects Policy for more information.

PRC program requirements and additional information can be found under the following SOPS:

No. PRC cards are to be used strictly for compensating research participants and/or reimbursing them for travel expenses.

All research participants who are compensated $600 or more per calendar year via the PRC Program or any other compensation methods (gift cards, cash, gifts,etc) must submit a W-9 form to CHOP’s Accounts Payable Shared Service Center (Lisa Schule via [email protected]) and then properly destroy the W-9 hardcopy. Reimbursements are not taxable in any amount and payments must be paid for the actual expense incurred. Reimbursements via the PRC Program will require receipts to be uploaded into the system.