CIRRUS High Speed Fileshare Help Guide

Service: Requesting a New Research Fileshare

Requisites: A Valid Research CostCenter and Activity

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "New FileShare" and click "Fileshare Request New"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Fileshare Request New"

Step 6

Please click the Cost Center Information Tab.

Under the Cost Center Information tab, please search and choose your Cost Center and Grant ID. You can search the field by grant owner or grant number or cost center number.

Select grant field going to populate accordingly. Please choose your grant from the drop-down menu

Step 7

Please Click Fileshare Administration Details

Step 8

Please Enter Fileshare name and the email of the primary and secondary Owner(read the general tips section for more information)

Step 9

Choose the fileshare Resources Details tab

Step 10

Please choose if the file needs mounting on the High performance computer Unit

Step 11

Please choose the filesystem type mount.

If it needs to be mounted only on windows please choose "SMB" protocol and leave the HPC box unchecked

If it needs just to be mounted on Linux – a linux server already provisioned on our virtualization cluster – please check the HPC box and choose "NFS" as protocol.

If it needs to be mounted on the HPC and linux and windwos, please choose "Multiprotocol" and check the HPC box in the form input.

Step 12

Please leave description for the Fileshare and Choose Size, If Size if more than 8 TB choose the Greater than 8 TB form input and check the box for sizer greater than 8 TB and fill the required space in the form input.

Step 13

Please Choose the Access Details Tab

Step 14

Please follow the instruction to give access to the resource to the appropriate users

Enter CHOP user first name or last name and choose the user from the pop-up menu. If you need to add other users, please click the 'x1 icon or press delete to remove the name typed and type another user first or last name then choose the new user to add to the list – as per the screenshot below.

Step 15

Review the Summary and then choose submit to submit your request

Step 16: General Tips to Follow

Please follow the instructions on the screen to enter the New Fileshare details and fill the required fields in each tab

• Follow the instructions on the screen to enter the New Fileshare details
• Keep fileshare names as short and as intuitive as you can. This make it easier for you and others to find and map drives when needed
• Primary and secondary email addresses are used to identify who has the authority to grant access to other individuals once the fileshare is in place
• Currently CostCenter information is used for resource tracking. There is no direct chargeback at this time
• If the fileshare needs to be on the HPC/Respublica, Select Yes to question "Does This Fileshare need to be on HPC"
• Select the fileshare system type
• The default size is 500GB and can be increased as needed from the dropdown selection. If you need more space than 8 TB, than answer Yes to question "Do you need Fileshare Size greater than 8 TB" and enter size in whole number
• If the fileshare is more than 8TB, the approval process will have to go through IS Infrastructure Manager approval
• Follow the instructions, to add users for ReadWrite/ReadOnly Access

Step 17

When complete click the "Submit" button at the bottom of the page

If you need to change something select the "Back" button

Process After Submission

Once the request is submitted if follows this process.

1. An email is generated to the PI or Business Manager responsible for the CostCenter.
2. The mail recipient has the option to Approve or Reject the request.
   1. To reject the request the Approver simply Clicks the Reject link in the email and hits the Send button in the response email. Rejected requests generate an email to the request simply stating that the request was denied by the Approver
   2. To Approve the request the Approver simply Clicks the Approve link in the email and hits the Send button in the response email. Approved request continues processing
      1. Two Active Directory groups are created
         1. A Read Write Group - FileshareName_RW
         2. A Read Only Group – FileshareName_RO
      2. The Fileshare is created and the groups granted access

An email is sent to the requestor notifying them that the request is complete.

Service: Request Access to Research Fileshare

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "FileShare access" and click "Request Fileshare Access"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Request Fileshare Access"

Step 6

You have the choice to either make the request yourself or on behalf of other users.

If this is an On Behalf of Other Users Request, check the box for "On Behalf Of Request" and follow the instructions.

Enter CHOP user first name or last name and choose the user from the pop-up menu. If you need to add other users, please click the x icon to remove the name typed and type another user first or last name then choose the new user to add to the list – as per the screenshot below.

Step 7

Select the appropriate fileshare from the dropdown list or enter a search term in "Search Fileshare" to filter Fileshares. Note: Fileshare Path and Owner(s) fields will auto-populate.

Step 8

Select the access type you are requesting. Typically the available options are ReadOnly and/or ReadWrite.

Step 9

Click "Submit" to finish

Service: Request a List of Fileshare Members

Note: Only Fileshare Owner(s) can submit this request.

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "FileShare" and click "Request Fileshare Access Member List"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Request Fileshare Access Member List"

Step 7

Select the appropriate fileshare from the dropdown list or enter a search term in "Search Fileshare" to filter Fileshares. Note: Fileshare Path and Owner(s) fields will auto-populate.

Step 8

Finish by Clicking "Submit"

Service: Request for Fileshare Size Increase

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, "FileShare" and Choose "Request Fileshare Quota Increase"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Request Fileshare Quota Increase"

Step 6

Select the appropriate fileshare from the dropdown list or enter a search term in "Search Fileshare" field to filter Fileshares.

Note: Fileshare Path, Owner(s) and fileshare current capacity & usage fields will auto-populate.

Step 7

Select the unit type and enter the amount to increase size by.

Step 8

Provide a comment if required and click "Submit"

Service: Update Costcenter and activity or Ownership of a Fileshare

Requisites: "CostCenter ", "Activity", "New Primary Owner" and/or "Secondary Owner"(Optional)

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "FileShare" and Choose "Update Fileshare Details"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Update Fileshare Details"

Step 6

Select the appropriate fileshare from the dropdown list or enter a search term in "Search Fileshare" to filter Fileshares. Note: Fileshare Path and Owner(s) fields will auto-populate.

Step 7

Select your choice of Either "Update Fileshare CostCenter" or "Change Fileshare Owners"

Step 8

Then Choose the next Tab

Step 9

For "CostCenter Update" please fill the appropriate fields and follow the instructions

Step 10

For "Ownership Update" please fill the appropriate fields and follow the instructions

Step 11

Click "Submit" to Finish

Service: Fileshare Owner(s) can Remove Fileshare Member(s)

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "FileShare" and Choose "Access Removal of Fileshare User"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Access Removal of Fileshare User"

Step 6

Enter a search term in "Search Fileshare" to filter Fileshares. Note: Fileshare Path and Owner(s) fields will auto-populate.

Step 7

Choose the permission type and which user you want to remove; you can choose multiple users by clicking 'ctrl1 and adding users to the list.

Step 8

Finish by Clicking "Submit"

Service: Requesting Access For CIRP Fileshare(s)

Note: Only for CIRP Admins

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "FileShare" and click "CIRP FILESHARE REQUEST"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "CIRP FILESHARE REQUEST"

Step 6

Follow the instructions, and Search for CHOP user.

Enter CHOP user first name or last name and choose the user from the pop-up menu. If you need to add other users, please click the 'x1 icon or press delete to remove the name typed and type another user first or last name then choose the new user to add to the list – as per the screenshots below.

Step 7

Search and Select the Required Share

Step 8

Finish by Clicking "Submit"

Service: Request Globus Fileshare Access

Step 1

Connect to https://www.research.chop.edu/applications/cirrus and click "Cirrus Log In"

Step 2

At the Login prompt, enter your CHOP username, click "Remember this setting" and Click "Next"

Step 3

Enter your CHOP Password and Click the "Sign in" button

Step 4

Click on Consume tab (It should be the default when first log in)

Step 5

In the Search for Catalog Items field, type "Globus" and click "Globus Fileshare Request New"

Or in the sidebar, under search projects and Click to select "Fileshare Services" catalog item in the left navigation pane and then select "Globus Fileshare Request New"

Step 6

Select the appropriate fileshare from the dropdown list. The Dropdown menu will only show fileshare you have access to. If you don't have access to a fileshare you can't mount it to globus.

Step 7

Approval is required from the fileshare owner.

You need a folder with the name 'globus' all lowercase in the root of the fileshare. if the folder isn't there. Please check the location. An error will show in the workflow as follow. Under the Globus Directory Instruction/Status.

The workflow will verify If the folder has whitespaces or have everyone permission access on it and will not allow the fileshare to be mounted if there is any issue with the globus folder.

Once all requirements are satisfied, and you check the Globus Directory Instruction/Status. It will show that all requirement satisfied as below screenshot.

Step 8

Instruction on creating the 'globus' Directory/Folder:

If you are on linux, please use 'mkdir globus'

If you are on windows please use new directory and create a folder by the name of 'globus'

Step 9

Please now select the agreement tab and fill the form if needed

Step 10

Please follow any information provided by the validation on form. Click "Submit" to finish