Action Required — Please Review Impending Shipping Changes

REMINDER:
The Research Institute Shipping Core (RISC) will be closing at the end of FY22, as recently communicated by RI Leadership. Below are some important next steps and resources to help aid in the transition to independent shipping, as well as some RISC service changes to begin planning for now. 

Non-hazardous, Non-regulated Items That Don’t Require Temperature Controls

RISC is no longer accepting shipping orders for non-hazardous, non-regulated items that do not require temperature controls. Examples include documents, hard drives, pipettors, and other instruments and equipment that do not contain any hazards such as lithium batteries, compressed gases, etc. This also includes medications that are not subject to the dangerous goods regulations and do not require temperature controls.

• Action: UPS CampusShip should be used for these types of items whenever possible. Request a UPS CampusShip login tied to your cost center and/or activity number(s) in Service Now.
• Action: If you are unsure your item is hazardous or contains hidden dangerous goods, email a product description, with manufacturer link and Safety Data Sheet to RISC for review. Please allow at least 24 to 48 hours for review and response.

All orders must be submitted 1 business day in advance; deadline for order submission is 3:30 PM.  Orders received after the 3:30 pm cut-off will be shipped in 2 business days.

Important Steps to Take Immediately for Biological and Dry Ice Shipping

• Identify at least one to two dedicated shippers who will become Certified Shippers within the lab, research team, or department/center/program.
• Register dedicated shippers for one of RISC’s monthly shipping trainings, Proper Transport of Infectious Substances, as soon as possible.
  • Training must be completed prior to June 2022. It is highly recommended for training to be completed by January 2022 — the sooner the better for a successful transition to independent training.
  • Upon successful training completion, the dedicated Certified Shipper(s) should begin to ship independently of the Shipping Core.

Preparing for the Future

• RISC will be reaching out to users who have recently attended a training session to assist them with the transition to independent shipping.
• New job aids, training modules, and online resources are being developed to assist Certified Shippers with independent shipping. Please stay tuned for future announcements with those important updates.

Important Reminders

• Beginning July 1, 2022, all shipping activities (classification, packing, labeling, marking, and documentation preparation) will become the responsibility of each lab’s designated trained and Certified Shipper(s).

The Office of Research Safety will provide consultation services for basic shipping needs and some technical support for more complex services (e.g., import and export permits, international shipping guidance), but will not be packing or preparing documentation for shipments.