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The Children's Hospital of Philadelphia Research Institute recognizes certain specific cases where there is a need to supplement the standard employee tuition assistance benefit provided to employees. Additionally, the CHOP Research Institute recognizes the value of providing a financial incentive to investigators who mentor and support graduate students.

All CHOP Research Institute tuition assistance is discretionary; all applicants meeting the minimum qualification requirements are not guaranteed funding through these programs. Determination regarding awarding support through these programs will be made on the basis of availability of program funds and other factors at the time of application review. Receipt of support in one period does not guarantee future support.

Eligibility: Laboratory technicians, research assistants, research associates and postdoctoral researchers in basic or clinical research are eligible.

Benefit: Same dollar limits as standard employee benefit; eligibility period begins after probationary period and covers the last 6 months of employment.

Overview

The Tuition Assistance Eligibility Extension Program exists to address a recruiting concern identified for laboratory technicians and similar "research technical staff" for whom similar positions are available working at the University of Pennsylvania, where employees become eligible for tuition benefits after one month of employment. This discrepancy has been perceived to have had a negative impact on staff recruitment.

To address this concern, the Eligibility Extension program offers an opportunity for CHOP investigators to request tuition support for such employees beginning as soon as the employee has completed his/her probationary period and covering coursework initiated through the first year of employment, at which time the employee becomes eligible for the standard hospital tuition assistance benefit. Similarly, investigators may request coverage of tuition assistance costs for employees in this class when the employee's termination date falls less than six months after the end of a course for which tuition benefits were previously approved. The Eligibility Extension program adjusts the eligibility period described in sections I and II of the Eligibility section of CHOP's Tuition Assistance Policy and offers that adjustment on a discretionary basis to a restricted class of research employees. All other aspects of the Children's Hospital of Philadelphia Research Institute Tuition Assistance Eligibility Extension Program are the same as those for the Hospital's standard employee tuition benefit including annual limits of support, course eligibility for reimbursement, required documentation, and method of reimbursement.

Note: Tuition assistance through this program is discretionary; all applicants meeting the minimum qualification requirements are not guaranteed funding through this program. Determination regarding awarding support through this program will be made on the basis of availability of funds and other factors at the time of application review. Receipt of support in one period does not guarantee future support via this program.

Associated Policies

  • Employee Tuition Assistance Eligibility Extension Program
  • CHOP's Tuition Assistance Policy

Who's Eligible to Apply

  • Laboratory Technicians
  • Research Assistants
  • Research Associates
  • Research Coordinators
  • Research Scientists
  • Postdoctoral Researchers in Basic or Clinical Research
  • Research Administration Staff

Note: Nurses and other research-related staff whose titles and roles overlap with clinical roles at the institution are generally not eligible for this program.

How to Apply

Applicants are not guaranteed to receive support even if they meet basic eligibility requirements or if they have previously received support via this program. Therefore, submitting applications in advance of the start of the course is recommended so that applicants will know in advance whether they will receive reimbursement for the costs assuming the course is satisfactorily completed during their employment period.

1. Complete the CHOP Research Tuition Assistance Application

2. Have your PI / Supervisor sign the completed application and attach a brief letter indicating his/her rationale for requesting this discretionary support.

3. Submit this via email to the Office of Academic Training and Outreach Programs or intra-office mail to:

Office of Academic Training and Outreach Programs
Attention: Tuition Assistance Program
Roberts Center for Pediatric Research
Cubicle 12462

4. Submit the following supporting documentation no later than 90 days after the completion of the course to the address referenced in step 3:

  • Documentation of enrollment (e.g. class schedule, course syllabus)
  • Course description
  • Complete bill from the institution
  • Final Grade

Important Note on Taxation of Disbursements:

Tuition assistance benefits are subject subject to withholdings for federal, FICA, state and local taxes.

Questions regarding the Employee Eligibility Extension program may be directed to the Office of Academic Training and Outreach Programs.

Eligibility: Supports UPenn graduate students pursuing their degree at CHOP and funding the remainder of the student's tuition and stipend from externally funded research grants.

Benefit:  One half the cost of tuition for full time graduate students at the University of Pennsylvania.

The CHOP Research Tuition Subvention program for PENN graduate students exists to encourage CHOP-based faculty to actively participate in the training of pre-doctoral students, to encourage PENN students to affiliate with CHOP, and to provide a subsidy comparable to that provided by the PENN Provost's Subvention.

It is expected that support is guaranteed by the mentor for years 3 and above of the pre-doctoral training period. Investigators who commit to paying the balance of a PENN PhD student's tuition and stipend costs from externally funded research grants are eligible for coverage of one-half the cost of the graduate student's tuition by the Subvention program.

This support is paid directly from CHOP Research to the University to cover the appropriate fraction of costs for each student. This program is made available with discretionary funds provided by the Children's Hospital of Philadelphia Research Institute and availability is contingent on budgetary approval. Receipt of this subsidy in one semester does not guarantee receipt in the future. A copy of the student's BGS Invoice (or University tuition statement for non-BGS students) must be submitted for cost verification.

Research Business Managers and PIs complete and submit the application materials for support for this program.

Please contact your Research Business Manager for more information.