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Request a Wiki.CHOP Space

Published on Oct 14, 2022 · Last Updated 1 year 5 months ago
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Providing support for Children's Hospital of Philadelphia's wiki collaborative environment, powered by Atlassian Confluence. Purposefully designed and deployed for maximum ease of use and end user control, no training is necessary. Wiki.CHOP Administrators are ready to assist you and your team get up and running.

How to Request a New Space

In order to create a new space in Wiki.CHOP, please use the 'request a WIKI.CHOP space' button and provide  the following information: 

  • Space Owner: (Must be PI or Director level. They are responsible for all content within the space.) 
  • Space Administrators: (These are the power users who will control access permissions for your space users. As well as add new functionality.) 
  • Space Name: (Usually the name of the study, department, or lab.) 
  • Space Users: (A list of initial space users.) 

Please include full names and the CHOP emails of all initial space users. You will be able to add users as needed once the space is set up.

Rules of the Road for Wiki Spaces

  1. The Space Owner is responsible for all content posted on his/her space, inclusive of all textual pages, comment fields, uploaded files and attachments, and any other category of content supported by the Confluence technology. 
  2. It is the Space Owner's responsibility to ensure that individuals or groups are assigned appropriate edit and/or view permissions at the space level and for each of the pages residing within his/her space. 
  3. The Space Owner will receive weekly email summaries of changes that have been made to the space. 
  4. The Space Owner must ensure that protected health information (PHI) is never posted on their space. 
  5. The Space Owner must ensure that employee information is only distributed for the purposes of conducting Hospital business and is only viewable for individuals participating in that business. 
  6. The Space Owner must periodically review the content posted on his/her space for inappropriate and/or non-compliant materials and notify the Compliance office when such material is found. 
  7. The Space Owner must seek approval from the Office of Technology Transfer before any proprietary information is shared with individuals who are not employees of the Children’s Hospital of Philadelphia. 
  8. The Space Owner may assign one or more Space Administrators to coordinate the daily activities and administration within their space. The Space Administrators will be assigned all permissions assigned to the Space Owner. 
  9. While the Space Administrators assumes the daily administrative duties of the space, he/she does not assume the responsibility of Space Ownership.

File Sharing Solutions – Best Location

Specification Microsoft OneDrive Research Shared Folders Personal Network Folder Google@CHOP Wiki.CHOP.edu at.CHOP.edu Research Institute Website
Best Suited For MS 365 file sharing, both intenal and external Internal collaborative groups, top down access control Personal internal drive, no access functionality Users who have not migrated to MS OneDrive. Set up only for Research Institute employees Collaborative groups control content and access Internal CHOP employee communications Internal & External Research Institute Communications
Requires Space Admin Training
Primary Audience CHOP Employees & External Non-CHOP Collaborators External CHOP Employees CHOP Employees Personal Drive CHOP Research Staff & External Non-CHOP Collaborators CHOP Employees & NTP Collaborators CHOP Employees Public & CHOP Employees
Login Required
PHI Allowed
HIPAA Compliant Storage
Allows External Collaborators
Backup Performed
User Access and Permissions Self Configured Self Configured (Set up and updated via IS request) Self Configured (Set up and updated via IS request) Self Configured Wiki.CHOP Space Owners & Admins atCHOP Community Managers & Digital Workforce Team Publically accessible site (Maintaned by RIS / RCS staff)
Available off CHOP Network
Documentation Library
Document Version Control
CHOP Supported
Large Data Sets
Desktop Application Available
Web & Mobile Device Friendly
Mac and Windows Clients
Atlassian Software Compatible
Microsoft 365 Compatible
Availability MS Office 365 Cirrus CHOP Network Drive Cirrus Website & Phone App Website Website

*Criteria for Specifications:

  • Best Suited For: CHOP employee perspective of users that are likely to use this service
  • Requires Space Admin Training: Training required to be an admin of the service
  • Primary Audience: Audience for which file access is configured
  • Login Required: CHOP Active Directory login required
  • PHI/PII Allowed: PHI (Protected Health Information) permitted to be stored within this service HIPAA Compliant Storage
  • Allows External Collaborators: Non-CHOP users with access have same service usage access
  • Backup Performed: Service backed up regularly by CHOP
  • User Access and Permissions: Who controls file access permissions
  • Available off CHOP Network: Can be accessed from outside the CHOP Network
  • Documentation Library: Specifically designed to act as a document repository
  • Document Version Control: Does the service provide automatic versioning of files
  • CHOP Supported: Is this a CHOP supported service
  • Large Data Sets: Allows larger data sets
  • Desktop Application Available: Is a separate desktop application available for this service
  • Web & Mobile Device Friendly: Does this service have specific web/mobile interface
  • Mac and Windows Clients: Can be viewed and used on either OS (Operating System) platform
  • Atlassian Software Compatible: Do other Atlassian products integrate with this product
  • Microsoft 365 Compatible: Do other Microsoft products integrate with this product
  • Availability: Where can I request or access this service

File Sharing Solutions – Best Location

Specification Microsoft OneDrive Research Shared Folders Personal Network Folder Google@CHOP Wiki.CHOP.edu at.CHOP.edu Research Institute Website
Best Suited For MS 365 file sharing, both intenal and external Internal collaborative groups, top down access control Personal internal drive, no access functionality Users who have not migrated to MS OneDrive. Set up only for Research Institute employees Collaborative groups control content and access Internal CHOP employee communications Internal & External Research Institute Communications
Requires Space Admin Training
Primary Audience CHOP Employees & External Non-CHOP Collaborators External CHOP Employees CHOP Employees Personal Drive CHOP Research Staff & External Non-CHOP Collaborators CHOP Employees & NTP Collaborators CHOP Employees Public & CHOP Employees
Login Required
PHI Allowed
HIPAA Compliant Storage
Allows External Collaborators
Backup Performed
User Access and Permissions Self Configured Self Configured (Set up and updated via IS request) Self Configured (Set up and updated via IS request) Self Configured Wiki.CHOP Space Owners & Admins atCHOP Community Managers & Digital Workforce Team Publically accessible site (Maintaned by RIS / RCS staff)
Available off CHOP Network
Documentation Library
Document Version Control
CHOP Supported
Large Data Sets
Desktop Application Available
Web & Mobile Device Friendly
Mac and Windows Clients
Atlassian Software Compatible
Microsoft 365 Compatible
Availability MS Office 365 Cirrus CHOP Network Drive Cirrus Website & Phone App Website Website

*Criteria for Specifications:

  • Best Suited For: CHOP employee perspective of users that are likely to use this service
  • Requires Space Admin Training: Training required to be an admin of the service
  • Primary Audience: Audience for which file access is configured
  • Login Required: CHOP Active Directory login required
  • PHI/PII Allowed: PHI (Protected Health Information) permitted to be stored within this service HIPAA Compliant Storage
  • Allows External Collaborators: Non-CHOP users with access have same service usage access
  • Backup Performed: Service backed up regularly by CHOP
  • User Access and Permissions: Who controls file access permissions
  • Available off CHOP Network: Can be accessed from outside the CHOP Network
  • Documentation Library: Specifically designed to act as a document repository
  • Document Version Control: Does the service provide automatic versioning of files
  • CHOP Supported: Is this a CHOP supported service
  • Large Data Sets: Allows larger data sets
  • Desktop Application Available: Is a separate desktop application available for this service
  • Web & Mobile Device Friendly: Does this service have specific web/mobile interface
  • Mac and Windows Clients: Can be viewed and used on either OS (Operating System) platform
  • Atlassian Software Compatible: Do other Atlassian products integrate with this product
  • Microsoft 365 Compatible: Do other Microsoft products integrate with this product
  • Availability: Where can I request or access this service
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