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Executing Sourcing Events

Published on Sep 17, 2019 · Last Updated 2 years 1 month ago


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The Contracting and Procurement Team is responsible for strategic sourcing, RFx events, contract negotiations, procurement, CHOPtimize (Value Analysis), and vendor management. The group is comprised of three teams focusing on Contracting, Procurement, and Value Analysis. Contract Management knows that purchasing goods and services involves more than just negotiating the lowest price. Each agreement includes terms and conditions that must be reviewed and negotiated to protect the organization and facilitate compliance. We collaborate with potential vendors, work with our Legal team when necessary and coordinate all of the documentation on behalf of our customers. The Procurement team's primary focus is to acquire the highest quality supplies, equipment and services at the lowest total cost, at the right time, and have them delivered to the right place.

Request for Information (RFI)

  • Used to gather information about companies that CHOP is considering doing business with; likely will not request pricing information
  • Used to inform CHOP about the market and possible vendor solutions/ recommendations to meet our needs

Request for Proposal (RFP)

  • Used to gather information on a product or service that is complex in nature
  • Typically a strategic project; may require on-site visits, conference calls
  • Vendors respond with both pricing and value proposal (e.g., services provided, unique product capabilities, etc.

Request for Quotation

  • Used to obtain specific pricing for products or services
  • Focus on quantitative information (price, quantity needed)
  • Useful for spot buy sourcing and one-off price checks

Reverse Auction

  • Used when the purpose of the event is to lower pricing by showing competitive feedback to suppliers
  • Works similar to eBay, and ideally for a specific item (i.e., Medical Grade Gas Cylinder)
  • Bidding occurs in real-time and can occur in a short period